During the implementation of your initiative, effective teamwork helps the work get done efficiently and effectively – plus it is much more fun when there is positive energy between team members. This tool is a very simple way to “tune-up” your team’s behaviors.
- Hand out a copy of the survey to each team member.
- Explain that the form will help the team identify areas needing improvement and that the team may want to alter it for later use..
- Give team members quiet time to complete the form or have them complete it prior to the next meeting.
- Tally the results. Include the average, minimum, and maximum. An alternative method is to create a grid on a flip chart page (numbered 1-32 in the left column for the questions, and numbered 1-6 on the rightmost columns for the scores) and have each member place a small sticky dot on their rating for each question.
- Ask team members to read through the results and then jot down any surprises, questions, or ideas that come to mind. After a few minutes, ask people to share their observations. Encourage everyone to comment and probe so that people are open and thoughtful in their responses.
- Ask team members what they see as the key strengths or assets of their team. List these and post them for everyone to see. Next, ask team members to look at the items that were scored lowest and to discuss them. Allow plenty of time for discussion and the voicing of opinions on each one. Ask team members to share voluntarily why they rated a particular item as they did. Ask, “Why should our team improve in this area?” List and post responses along with the list of strengths.
- Have the team members come to agreement on what one or two areas they want to work on first. Decide what actions the team will take to make improvements in these selected areas. Record the actions and people responsible (it may be everyone). Make these action items part of the agenda for the next team meeting. Document them in the minutes.. Continue to make them part of the agenda in future meetings, if necessary.
Don’t get hung up on the exact scores. Remember that this tool is only intended to create a discussion on typical behavior.